Your mission

We are seeking a highly organized motivated, and experienced Office Manager to oversee the daily operations of our office and ensure a smooth and efficient work environment. This role is vital to maintaining office productivity, supporting staff, and developing durable administrative processes. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a dynamic Setting.

Key responsibilities:

• Promote a positive and productive office culture and help plan and facilitate company-wide events and communications in cooperation with associated colleagues.
• Ensure that our colleagues are clearly communicated to as required, across teams, and on all levels – drives progress through great interpersonal and engaging skills.
• Vendor management and contract assistance to build and develop relationships to ensure professional operational services.
• Manage front desk duties including visitor management, handling packaging and post items, and timely ordering of office supplies/inventory.
• Track and manage office budgets, including events, hospitality and cost-saving initiatives. The support of audit duties related to financial and health and safety.
• Logistical support or organization of a range of company and team events and meetings.
• Provide support with interdepartmental needs such as IT, finance, and other departments (such as onboarding and offboarding, meetings support and off\onboarding activities.
• Be available and responsive to immediate office needs and colleague requests, maintaining focus and professionalism even in a busy or frequently interrupted environment.
• Perform and take ownership of routine, recurring tasks with consistency and care, understanding their importance to the smooth operation of the office.

Key performance measures for position:

• Smooth daily functioning of office logistics
• High satisfaction score related to office support and environment 
• Vendor and cost management 
• Compliance and documentation 
• Timely and effective execution of office-related projects 
• Effective communication/ timely responses to staff requests

• Bachelors' degree and work experience as an office manager.
• Microsoft Office Suite- and Excel knowledge are a must, project Management knowledge advantageous.
• Self starter with strong project management and organizational skills. Outstanding relationship skills with intercultural and political intelligence.
  Strong drive to make things operate smoothly and professional; sometime with little or no supervision.
• Customer service minded and flexible in finding easy solutions under time pressure. Whilst driving progress through professional interpersonal and engaging skills.
• Attention to detail and technicalities, enjoys multi-tasking and to drive fast results.
  Strong hospitality mindset with a welcoming, service-oriented approach.
• Active interest in becoming a ERO, responsible for employees wellbeing, and health and safety onsite.